Executive Assistant

Executive Assistant

Collaborate with Innovative 3Mers Around the World 

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. 

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. 

The Impact You’ll Make in this Role 

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by: 

• Providing administrative support for one of 3M’s Senior Vice President (SVP) leaders 

• Performing administrative duties such as coordinating domestic and international travel, expense management, managing meeting calendars, reviewing and routing incoming correspondence, managing business distribution lists, managing aspects of SharePoint sites and other internal communications platforms 

• Scheduling and supporting on-and off-site meetings, video conferences and teleconferences and making necessary arrangements to set up meeting space 

• Creating and/or compiling meeting materials including agendas, posters, presentations, surveys and meeting summaries  

• Process invoices for business related expenses 

• Work on special and ongoing projects as directed 

• Serving as a resource for interpretation and application of standard department/corporate policies, procedures, and guidelines, and practices 

• Maintaining and distributing organization charts and building evacuation procedures/lists 

• Suggesting and implementing improvements to office and department procedures and programs 

• Having highly developed written and oral communication skills and collaboration skills

Your Skills and Expertise 

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start).

• Ten (10) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment 

Additional qualifications that could help you succeed even further in this role include:

• Experience with employee data systems such as SAP, Workday, Concur expense reporting, etc.

• Experience supporting executive meetings and users conference with customers and partners – agenda, logistics, food, travel arrangements, IT set up etc.

• Experience supporting an executive conference member 

• Experience handling confidential, sensitive business information and supporting executive level professionals

• Advanced proficiency in MS office including Work, Excel, PowerPoint

• Strong attention to detail and excellent organizational skills

• Experience using digital tools to improve personal productivity and business processes.

• Experience working with a team in different time zones and cultures globally.

• Basic familiarity with AI tools and agents for work efficiency and quality.

• Ability to build connections and collaboration across functional teams, being resourceful and well informed to efficiently support the executives

Work location: 

• Work location: This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.

Travel: Not expected, but could include up to 5% domestic/international

Relocation: Not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. 

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.